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OC FINANCIAL, INC.
AUDIT COMMITTEE OF THE BOARD OF DIRECTORS
CHARTER
PREAMBLE
This Audit Committee Charter (the "Charter") has been
adopted by the Board of Directors of OC Financial, Inc. (the "Company"). The
Audit Committee of the Board shall review and reassess this charter annually
and recommend any proposed changes to the Board for approval.
OBJECTIVES OF COMMITTEE
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To provide assistance to the Board of Directors in
fulfilling its fiduciary responsibilities to oversee management's
activities relating to accounting, record keeping, financial reporting,
internal controls, disclosure controls and internal control over financial
reporting.
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Provide a vehicle and establish a forum for the free and
open communication of views and information among the Company's directors,
independent public accounting firm, internal auditor and management.
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To review the independence of the Company's independent
public accounting firm and the objectivity of internal auditor.
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To review the adequacy and reliability of disclosures to
stockholders.
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To perform the audit committee functions specified by
the Securities and Exchange Commission and the NASDAQ.
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To establish and maintain a system for confidential
complaints regarding the Company's accounting, financial reporting,
internal controls, disclosure controls, and internal control over
financial reporting.
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The committee's duties do not include planning or
conducting external or internal audits or determining that the Company's
financial statements are complete, accurate and in accordance with
generally accepted accounting principles. Nor is it the duty of the
committee to assure compliance with laws and regulations. These are the
responsibilities of management.
ROLES AND RESPONSIBILITIES
The responsibilities of the committee include the
following:
Independent Auditors:
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Appoint an independent public accounting firm for the
purpose of auditing the Company's financial statements and, if and when
required, attesting to its internal controls.
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Assess the qualifications of the Company's public
auditing firm and its lead engagement partner. Oversee and evaluate the
performance of such person and firm; if necessary, remove them.
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Obtain annually from the Company's independent public
auditing firm a formal written statement describing all relationships
between the firm and the Company, consistent with Independence Standards
Board Standard Number 1. Discuss with the Company's independent public
auditing firm any relationships that may impact the objectivity and
independence of such firm and take, or recommend that the Board take,
appropriate actions with respect to the independence of such firm from the
Company.
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Resolve any disagreements between management and the
Company's independent public auditing firm regarding accounting, financial
reporting, disclosure controls, internal control over financial reporting
and similar matters.
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Approve, in advance, all audit and non-audit services to
be performed for the Company by its independent public auditing firm,
subject to applicable law and regulation. Negotiate and approve all fees
and engagement terms of the Company's independent public auditing firm for
audit and non-audit services.
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Obtain assurance from the Company's independent public
auditing firm that Section 10A(b) of the Exchange Act has not been
implicated.
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Review with the Company's independent public auditing
firm the plan, procedures and scope of its annual audit of the Company's
financial statements.
Financial Reporting Review:
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Review at least annually critical accounting policies,
alternate treatments within GAAP and significant assumptions and estimates
with respect to the Company's financial statements with its management and
independent public auditing firm. In connection with such review, review
the financial accounting and reporting treatments preferred by the
Company's independent auditing firm.
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Review and discuss the Company’s audited financial
statements with management and the Company’s independent public auditing
firm including all of the matters indicated in Statement of Auditing
Standards Number 61. Based on such review, recommend to the board whether
such audited financial statements should be included in the Company’s
Annual Report on Form 10-KSB and Annual Report to Stockholders for the
relevant fiscal year.
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Review material written communications between the
Company's independent public auditing firm and management including the
management letter and schedule of unadjusted differences.
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Review and discuss with management and Company’s
independent public auditing firm on at least an annual basis the Company’s
disclosure of off-balance sheet data and non-financial data.
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Review and discuss with management and the Company’s
independent public auditing firm the appropriateness (and the
reconciliation to GAAP) of any pro forma data to be included in the
Company’s public financial reports.
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Review and discuss with management and the Company’s
independent public auditing firm prior to release any proposed earnings
announcement or financial press release.
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Review and discuss with management and the Company’s
independent public auditing firm prior to filing the Company’s Annual
Reports on Form 10-KSB, Quarterly Reports on Form 10-QSB and any other SEC
disclosure filings.
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Monitor the efforts of management and the Company's
independent public auditors to cure any deficiencies noted in its
financial statements or accounting process.
Internal Controls, Disclosure Controls and Internal
Control over Financial Reporting:
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Oversee the selection, compensation and performance of
the Company's internal auditor. Assess the qualifications and
independence of the Company's internal auditor.
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Discuss with the Company's management, independent
public auditing firm and internal auditor the organization, scope,
objectivity, budget and staffing of the Company's internal audit.
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Determine that no restrictions are placed upon the scope
of the internal audit. Assess reports regarding computer systems,
facilities and backup systems.
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Review regulatory examination reports and internal audit
reports and monitor management's compliance efforts.
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Review with the Company's independent public auditing
firm, internal auditor and management, the adequacy and effectiveness of
the Company’s internal controls (including internal control over financial
reporting) and disclosure controls.
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Review reports of management and the Company's
independent public auditing firm on internal and quality controls
including, if and when required by applicable law or regulations,
management’s report and the independent public auditing firm’s attestation
on internal control over financial reporting.
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Discuss with management on a quarterly basis its review
and conclusions regarding the Company's disclosure controls and whether
there have been any changes in the Company's internal control over
financial reporting.
Other:
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Discuss the Company's legal and regulatory compliance
with the Company's Chief Compliance Officer on at least an annual basis.
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Review and, to the extent required under applicable SEC
and NASDAQ rules, approve all transactions with related parties.
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Establish procedures for (a) the receipt, retention and
treatment of any complaints received by the Company on accounting,
financial reporting, internal control, internal control over financial
reporting, or auditing matters and (b) the confidential, anonymous
submission by the Company's employees of concerns regarding questionable
accounting, financial reporting, internal controls, internal control over
financial reporting and auditing matters.
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Reassess the adequacy of this Charter at least annually.
ORGANIZATION
The committee shall consist of a minimum of three outside
directors of the Company. All members must be (i) financially literate, (ii)
able to read and understand financial statements and (iii) able to satisfy
applicable NASDAQ and SEC requirements with respect thereto. In addition,
at least one member of the committee shall have past employment experience
in finance or accounting, requisite professional certification in
accounting, or any other comparable experience or background which results
in such member’s financial sophistication, (including being or having been a
chief executive officer, chief financial officer or other senior officer
with financial oversight responsibilities.)
All members of the committee must be free from any
relationship with the Company which would interfere with their independent
judgement. Other than in his or her capacity as a member of the board of
directors or any committee thereof, no audit committee member shall accept
directly or indirectly any fee or other compensation from the Company or any
subsidiary and no audit committee member may be an affiliated person of the
Company. No audit committee member or any of his family members shall have
been employed by the Company, its independent public auditing firm or any of
their affiliates or, received any payments from the Company (except as set
forth above), its independent public accounting firm or any of their
affiliates over the last three years. All audit committee members must
comply with the independence requirements of the NASDAQ and the SEC.
Required Meetings. The committee shall meet at least four
times a year and more frequently as circumstances require. The timing of
meetings shall be determined by the committee. However, at least once per
year, the committee shall have private meetings with each of the Company's
independent public auditing firm, management and the internal auditor.
One member of the committee shall be appointed as
chairman. The chairman shall be responsible for leadership of the committee,
including scheduling and presiding over meetings, preparing agendas, and
making regular reports to the board. The chairman will also maintain regular
liaison with the Company's CEO, CFO, the lead partner of its independent
public auditing firm, the internal auditor and the general counsel.
The committee shall have the power to conduct or authorize
investigations into any matters within its scope of responsibilities. The
committee is empowered to engage independent counsel and such other advisers
as it determines necessary or appropriate to carry out its duties. The
Company shall pay all expenses of such advisers and any other expenses that
are necessary or appropriate for carrying out the committee’s duties.
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